Software upgrade approved by county

September 6, 2013

A special-called meeting of the Nolan County Commissioners was held on Tuesday, in which approval was given toward the purchase of a financial package software upgrade for the county auditor and county treasurer.
The current system has been in place since 1985, thus becoming outdated and no longer having the ability for significant upgrades. After reviewing up to five different software options, the software provided by STW, Inc. was selected.
The company is based out of Grapevine, and is used by governmental entities within Texas. Denton County is one of STW's top clients, among other cities and counties across the state.
The total cost for the software comes around $72,000, which includes a scanner, the capability to create forms and graphs for reports, conversion fees, and software. This amount includes an annual $18,000 maintenance fee, around $5,000 for software for the adult probation, and a server totaling around $3,500.
The total is an estimated cost at the high end, as the county believes that the amount reflects an amount of work that may not be required, thus lowering the cost. However, after the first year, an annual payment of $18,000 will be required for leasing and maintenance.
Various payment options were presented, but approval was given for the upgrade to be paid for out of this year's budget. Since the county's current IT support will be able to assist, and through continued updates and maintenance, the hope is that the product will be able to be used by the county for years to come.
Also during the meeting, approval was given to budget an amended line item transfer for payroll toward the sheriff's comp/overtime pay through September 30 of this year. This type of action has taken place in the past few years, and while the amount of time cannot be determined in advance, the sheriff's office works to keep it as reasonable as possible.
Furthermore, the purchase of a new computer for the District Judge and Precincts 1 and 2 were approved, as well as the advertising for bids for one vibratory roller for all four precincts. Approval was additionally given to finance the purchase of two motorgraders--which were awarded on March 25, 2013--and authorize the county treasurer as the signature authority on financing with Texas National Bank.

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